Hot Weather Weddings – Essential Precautions

Summer weddings

With temperatures heading towards 40C in Cape Town, spare a thought for all those who planned a summer wedding this week. While beach weddings and sunshine go together, sometimes you can have too much of a good thing. It’s hard to keep cool and fresh when just taking a few steps in your beautifully draped wedding dress and veil brings you out in a sweat. And what about your guests, sitting about in blazing sunshine waiting for the bride to arrive, risking sunburn and dehydration.

Planning your summer wedding during the cooler months can make it easy to overlook some simple ways of dealing with excessive heat. Sure you planned to have balmy summer weather, with a gentle cooling breeze, but take some simple precautions, just in case balmy escalates into heatwave.

Shade
Make sure the venue for both ceremony and reception has plenty of shade available. If not, hire an open sided marquee, a set of gazebos or even sets of wide beach umbrellas, to create shade wherever it is needed on the day. Building an arbour to shade the bridal couple during the ceremony itself not only looks wonderful in the wedding photos, but also makes sure the bride won’t faint from heat in the build up to her “I do”.

Misters
Talk to your venue about providing misters in strategic areas around the outdoor space. It’s amazing how much difference the fine spray of droplets makes to everyone’s sense of well-bring on a hot day. If your venue can’t provide them, talk to an equipment hire company – they are relatively inexpensive and can make a huge difference. If the weather turns out to be mild you don’t have to use them, but having them on stand-by will save the day if it turns out to be a scorcher.

Cold drinks
Having the champagne on ice goes without saying at a wedding, but what about water. Make sure your caterer or bar supplier is instructed to keep generous amount of bottled water on ice. Perhaps have jugs of iced water with slices of lime on hand for guests to help themselves, even before the ceremony while they are waiting for the bride to arrive.

Fans
Turn your wedding programs into fans, so that your guests can cool themselves gently in style. But also check with your venue whether they have  big standing fans available – if not book some from an equipment hire company – another way to save the day when it really is hot.

Kids
Depending on your venue, think about providing a paddling pool for kids to cool off. Let parents know to bring towels and a change of clothing if there are swimming opportunities for kids.

Photo by © Imagepointphoto | Dreamstime.com

Wedding Planners and DIY Weddings

Wedding Gazebo

© Lanae Christenson | Dreamstime.com

Are you thinking of a DIY wedding, but then wondering how you can keep it together on the day itself and still enjoy it all? Well there is an option that would work for you. Plan your wedding yourself and then hire a wedding planner just to coordinate the actual day for you.

DIY weddings aren’t for everyone. They involve a lot of hard work, clever budgeting and thinking of nothing else in all your free time for months before the big day. However if you enjoy planning, love details and are keeping your wedding fairly small then they can work well. But the bride can’t exactly run around with a clipboard instead of a bouquet, checking arrangements on the day. So this is where hiring a wedding coordinator for the day comes in.

Generally you will meet with your ‘day of’ wedding planner about a month before the wedding to go over your arrangements. She will be able to point out anything important you’ve missed in time for you to make any final adjustments to your plans. On the day she will have all the details, contact numbers and timings and will be able to oversee things, with or without clipboard, so that you don’t have to worry about whether the flowers have been delivered, if the wedding cars will be on time and so on. Of course the bride could ask a family member to take on the role of organizer for the day, but often entrusting it to a professional is easier and allows that touch of experienced wedding planner  polish to bring all your plans together beautifully, smooth out any wrinkles and make sure the bride can just focus on the essence of the day.

Check out the directory on SAWeddings, to find wedding planners in South Africa that offer both full wedding planning packages and the wedding coordination outlined here.

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